Avaya ENGAGE Exhibitor Resources

Thank you for choosing to participate as an exhibitor at Avaya Engage 2023. 

Below you can find all the exhibitor resources and important details to help ensure you are prepared to join us for a successful event this June. 

View Exhibitor LIST & FloorplaN

Exhibitor Services Kit 

Freeman is the official exhibitor services partner for Avaya Engage 2023.  The official Exhibitor Services Kit welcome email with instructions for how to log into your online ordering portal will be sent to your company’s primary contact.  If you do not receive that email or have any questions, please reach out to partnersupport@iaug.org

View Exhibitor Service Kit

Exhibitor Communications 

Check out our Exhibitor Webinar recording for answers to frequently asked questions and tips for Avaya ENGAGE!

View the webinar

Specialty Contractors 

Need internet, power/AV, security or florals at your booth? Following are the specialty contractors that we are partnering with for the event.  

Electrical, Plumbing, and Cleaning Services


Order link

(Contact information is noted within the order link above)

Security Services

Complex Security Manager

Contact: Derek Fernandez

Email: derek.fernandez@mariott.com

*Order via email

Order via email

Audio Visual & Rigging Services


Phone: 407.939.5794

Email: ethan.scoggins@encoreglobal.com

*AV Order form attached in kit *

Order link


Phone: 407.855.0339

Order link

Internet, Network & Telecommunications Services


Phone: 407.934.5108

Email: dolphin@xpodigital.com

*Order form attached in kit

Exhibitor FAQ

We’ve compiled a list of frequently asked questions for your reference.

frequently asked questions

Exhibitor Registration 

Exhibitors will receive 2 free Solutions Expo plus badges per 10x10 booth size. Sponsor registration allotments vary based on level and can be found in the exhibitor prospectus.

All individuals working in your booth must register to attend. An official registration email with login credentials to our registration portal will be sent to your company’s primary contact within one week of receiving a signed contract. If it is past that date and you have not received your registration code, please contact us at partnersupport@iaug.org.

If you would like to upgrade your booth personnel to full conference registrants, you are able to make these changes in our registration platform. 

Please contact partnersupport@iaug.org with any questions

For questions about lead retrieval, please visit  https://leads.mcisemi.com/order#scanners

*Lead Retrieval order form is included in the kit as well 

Exhibitor Housing 


Avaya Engage will have rooms at the Walt Disney World Swan and Dolphin.

The room rate at the Walt Disney World Dolphin Resort is $254.00 plus 12.5% occupancy tax and $30 per room, per day resort fee. Please be aware that there is a $25.00 fee for three occupants in a room. Children under 18 years of age may stay for free in their parents’ room using existing beds.


Expo Hall Schedule 

Exhibitor Move-In: 

  • Sunday, June 18th | 12-5 PM
  • Monday, June 19th  | 8 AM- 4 PM

Expo Hall Hours:

Monday, June 19th  

  • 4:45 PM – 7:00 PM Solutions Expo Reception

Tuesday, June 20th 

  • 12:00 - 2:00 PM lunch in Solutions Expo
  • 4:30 - 6:30 PM Solutions Expo Reception

Wednesday, June 21st 

  • 12:00 - 2:00 PM lunch in Solutions Expo
  • 2:00 - 2:15 PM Passport to Prizes drawing

Exhibitor Move-Out: 

Wednesday, June 21st 

  • 2:30 PM – 7:00 PM Exhibitor tear down


Important Dates for Exhibitors 

Early Bird Registration Deadline

March 17, 2023
Lead Retrieval Early Bird Deadline  April 21, 2023 
Housing Deadline    May 18, 2023

Rigging Order Deadline

May 19, 2023 

Advanced Warehouse Shipping Begins

May 19, 2023

Freeman Online Discount Deadline

May 22, 2023

Registration Cancellation Deadline 

May 23, 2023*
Advanced Warehouse Shipping Ends June 12, 2023

Direct to Show-Site Shipping Begins

June 18, 2023 

 *There will be no refunds on cancellations made after this date.